Office equipment is among the top expenses for offices and businesses. However, many businesses cannot always afford to buy a new copier machine. Going to the copy store to make copies can be an effective alternative, but eventually, the time, money, and effort will begin to add up. Luckily, there is another alternative out there, renting a copier. Renting, or leasing, a copier is a great way for businesses to save money on a new copier machine, without having to actually purchase it.

Why Consider A Copy Machine Rental

Copy machines, as you are most likely aware, can be extremely expensive, especially if you want a new, high-quality machine with all the bells and whistles. Most copier rental agreements can last up to four years, and give you the same high-quality equipment for a cost that is spread out over that time. Plus, the best part about a renting a copy machine for your business is that it usually includes service and maintenance, which gives your budget a huge break and you and your employees the peace of mind in knowing you won’t have to deal with time-consuming and bothersome troubleshooting. If the copier rental your business becomes damaged, worn, or outdated most agreements allow you to upgrade to the newest, most modern model. Even better, some lease clauses will also offer a buyout option, which lets you purchase the copier at the end of your lease if you like the equipment and it is a good fit for the needs of your business or office. To sum it all up, there are many benefits of copy machine rentals. But before renting a copier, consider the following tips:

Know What You’re Looking For

Before renting a copier machine, it’s helpful to have an understanding of what your office or business needs. There are a variety of selections available when it comes to copier machines, such as high-speed copiers; copiers that print in color or copiers that only print in black and white; and copiers that can assemble, staple, three-hole punch, and sort documents — the selections are seemingly endless! If you aren’t sure which copier is best for your business, the office equipment rental company you work with will be able to help you make the best decision. Still looking for an office equipment rental service provider? Check out our tips for finding the best office equipment rental companies.

Ask About Copier Rental Agreement Terms

There are a variety of options from the length of a copier rental agreement. Typically, they can range anywhere from two to five years, and the term can have a direct effect on the interest rate and your monthly payment —  if you want to see the effect on your monthly payment, ask for a few options. But again, this significantly depends on the company you work with. And if you want to see the effect on your monthly payment, ask for a few options.

Leasing a copier can be a much safer and better decision than buying one. To learn more about if renting a copier is right for your business, contact us!