#4. It will help you save more space.
If you don’t have a shredder and you’re not careless enough to simply put your sensitive data in the trash, what do you do with it? For most companies, the answer is storage. However, this isn’t an ideal situation, as the paperwork will just keep stacking up, and you’ll need to dedicate more and more of your space to storage, or consider renting outside storage space. Either way, it equates to unnecessary expense. Shredding gives you the chance to safely get rid of documents you no longer need, freeing up more of your space for new employees and new innovations.
#5. You’ll earn the trust of your customers and employees.
From Target to Equifax, many companies have experienced data breaches over the last year or so, and that has seriously compromised the trust of both the customers who utilize their products or services and the employees who work for them. While these breaches have mostly been attacking digital data, it still pays to demonstrate to your employees and customers that you take their personal information seriously, and that you take the appropriate steps to destroy it properly and keep it out of the wrong hands.
What kind of information should you shred?
Now that you know why it’s important to have a shredder in your office, you need to know what information to shred. Tax returns, voided checks, bank statements, pay stubs, photo IDs, credit card applications or statements, employee records and sales receipts are all things that should be shredded. But, as a general rule, you should shred anything that has sensitive information, such as names, phone numbers, addresses or email addresses. If you have questions or concerns about what should or should not be shredded, consult your corporate attorney.
Don’t break the bank buying a shredder.
Shredders are a must in the modern office, but that doesn’t mean that you have to shell out the money to buy one and keep it maintained. At Business Equipment Rentals, we rent out reliable office supplies in New York City, and when you rent from us, you’ll always gain 24-hour support in case the equipment needs maintenance or repairs. Learn more about our office supply rentals online today.