Clean The Printer Heads
There are times when you will find that the documents churned out by an office printer contain streaks or faded text and images, despite the ink and toner cartridge being full. Inefficient print jobs like this are a sign that the printer heads are clogged and need cleaning. Be sure to check the printer’s instruction manual, go to the manufacturer’s website, or search for an instructional online video to learn how to safely and properly clean printer heads. New, modern printer models likely feature a self-cleaning feature, while others require manual cleaning. Regardless, it is not a difficult task to do.
Remove Dust Particles
Dust particles and debris can cause your printer to clog and negatively impact its performance. Dust and debris can easily be removed by using a small hand vacuum. If dust particles are getting in the way of ink or toner cartridges, use distilled water and cotton swabs to carefully clean them. Make sure to always read the manual before cleaning, as certain printer components should not be exposed to liquid.
Before replacing old ink and toner cartridges in your printer, gently rock the old cartridge from side to side to redistribute the toner inside. This will help ensure the printer distributes ink evenly across the page, prolonging the life of your cartridge.
Properly Train Employees
Some of the reasons why printers stop working are due to misuse by employees. The best way to avoid inadvertent damages is to make sure all employees know how to use the office printer. Be sure to conduct training and be sure to leave a simple manual near the printer. This will help employees better understand how to operate the printer.
Use The Right Products
Using the wrong supplies for your printer can cause some problems with it. Make sure to get the correct size of paper and the right ink for your printer. If you are unsure what the right products for your commercial printer are, you can consult with the manufacturer or do research online.